The Ultimate Wedding Planning Checklist for Melbourne Brides!

The Ultimate Planning Checklist for Melbourne Brides

The Ultimate Wedding Planning Checklist for Melbourne Brides!

Planning a wedding in Melbourne, one of Australia’s most vibrant cities, is an exciting journey that comes with its own unique set of challenges and opportunities. At Weddings Down Under, we understand that every detail matters, and we’re here to guide you through the process with our Melbourne wedding planning checklist. Whether you’re dreaming of a beachside ceremony, a glamorous city wedding, or a rustic vineyard celebration, this comprehensive guide will ensure your special day is nothing short of perfect.

Photography: Nikola Janev

Melbourne Wedding Planning Checklist

The Ultimate Planning Checklist for Melbourne Brides Weddings Down Under

1. Set Your Wedding Date and Budget

The first step in your wedding planning journey is to determine the date and budget. Melbourne offers a variety of venues and services that cater to different budgets, so it’s essential to have a clear understanding of your financial limits from the outset.


  • Consider off-peak seasons for better rates and availability.
  • Allocate funds for unexpected expenses.
  • Use a budgeting tool to keep track of your spending.

2. Choose Your Venue

Melbourne boasts a plethora of stunning wedding venues, from the iconic Royal Botanic Gardens to chic urban spaces and scenic wineries in the Yarra Valley. Visit potential venues, check their availability, and ensure they align with your vision and guest count.

How to Choose Your Melbourne Wedding Venue


  • Ask about inclusions like catering, furniture, and decor.
  • Consider the weather and have a backup plan for outdoor venues.
  • Verify the venue’s capacity and accessibility.
Wedding Checklist for Melbourne Brides

3. Select Your Wedding Theme and Style

Your wedding theme sets the tone for your entire celebration. Whether you prefer a classic, bohemian, modern, or vintage style, your theme will guide your choices for decor, attire, and overall ambiance.

DIY vs. Hiring a Wedding Planner: For Your Melbourne Wedding?


  • Create a vision board with colors, textures, and styles you love.
  • Choose a theme that reflects your personality and relationship.
  • Ensure your theme complements your venue.

4. Hire a Wedding Planner or Coordinator

A wedding planner or on-the-day coordinator can be a lifesaver, especially if you’re planning a large or complex wedding. At Weddings Down Under, we offer bespoke planning and coordination services to ensure every detail is flawlessly executed.

Let us handle the stress so you can enjoy your special day to the fullest. Find out more about how we can make your wedding dreams come true.


  • Meet with potential planners to discuss your vision and expectations.
  • Check their portfolio and references.
  • Clarify their fees and services included.

5. Book Your Vendors

Securing reliable vendors is crucial for a smooth wedding day. Melbourne has a wealth of talented professionals, including photographers, videographers, florists, caterers, and musicians. Start booking your vendors as early as possible to ensure availability.


  • Read reviews and ask for recommendations.
  • Meet with vendors in person to discuss your needs.
  • Get everything in writing, including services, costs, and payment schedules.

6. Create Your Guest List

Your guest list will influence many aspects of your wedding, from the size of your venue to your catering budget. Start by listing everyone you want to invite, then categorize them into essential and optional guests.


  • Consider your venue’s capacity.
  • Set an RSVP deadline and follow up with non-responders.
  • Be mindful of plus-ones and children.

7. Send Save-the-Dates and Invitations

Once your guest list is finalized, it’s time to send out save-the-dates and formal invitations. Ensure your invitations reflect your wedding theme and provide all necessary information.


  • Send save-the-dates 6-8 months before the wedding.
  • Include RSVP cards with a return deadline.
  • Provide clear instructions for RSVPs and any additional details, such as dress code and accommodations.
Wedding Planning Checklist for Melbourne Brides

8. Plan Your Wedding Attire

From the bridal gown to the groom’s suit and bridal party outfits, choosing wedding attire is a significant milestone. Melbourne offers a wide range of bridal boutiques and bespoke tailoring services to help you find the perfect look.


  • Start dress shopping 9-12 months before the wedding.
  • Schedule fittings and alterations well in advance.
  • Coordinate your attire with your wedding theme and color scheme.

9. Organize Accommodation and Transportation

Make arrangements for your accommodation and transportation, especially if you have out-of-town guests. Melbourne has many luxurious hotels and convenient transport options to ensure your guests have a comfortable stay.


  • Reserve a block of rooms at a nearby hotel.
  • Arrange transportation for the bridal party and guests.
  • Provide guests with travel information and options.

10. Plan the Ceremony and Reception Details

The ceremony and reception are the heart of your wedding day. Work with your officiant to personalize your ceremony and create a timeline for the reception events, such as speeches, dances, and cake cutting.


  • Write your vows or choose meaningful readings.
  • Plan a rehearsal to ensure everyone knows their role.
  • Confirm details with your vendors and venue coordinator.

11. Create a Wedding Day Timeline

A detailed timeline will help keep your wedding day running smoothly. Include key events and times, and share it with your bridal party, vendors, and coordinator.

Our Melbourne wedding day coordinators at Weddings Down Under specialize in ensuring your timeline is flawlessly executed, so you can relax and enjoy every moment. Learn more about our day-of coordination services and see how we can help make your wedding day seamless.


  • Allow extra time for unexpected delays.
  • Schedule breaks for the bridal party.
  • Ensure someone is responsible for keeping track of the timeline.

12. Prepare for the Unexpected

Despite meticulous planning, unexpected issues can arise. Have a contingency plan and a wedding emergency kit with essentials like safety pins, band-aids, and snacks.

Melbourne’s Weather: Tips for Perfect Wedding Day Planning


  • Assign someone to handle last-minute issues.
  • Stay flexible and keep a positive attitude.
  • Remember, the most important thing is celebrating your love.

13. Enjoy Your Day!

After months of planning, it’s finally time to enjoy your wedding day. Trust your vendors, coordinator, and bridal party to handle the details, and focus on making memories with your loved ones.


  • Take moments to soak in the day.
  • Capture candid photos and videos.
  • Celebrate and cherish every moment.

Weddings Down Under

At Weddings Down Under, we’re dedicated to making your Melbourne wedding a seamless and unforgettable experience. Follow our Melbourne wedding planning checklist to ensure every detail is covered, and don’t hesitate to reach out to us for expert guidance and support. Contact us today to start planning your dream wedding. Congratulations, and happy planning!

With Love,

weddings down under team signatue

Follow our socials!


More Wedding Inspiration from Down Under!

Say 'I do'
Down Under

Subscribe to Our Newsletter

Stay in the Loop! Receive the latest trends, tips, and exclusive offers directly to your inbox.